Revolutionizing Tourism: 5 Paper Processes To Digitally Transform Now

April 13, 2023 by
RJ Gumban

In recent years, the tourism industry has undergone a massive transformation. Tourist behavior and expectations have changed dramatically since the advent of digital technology and the proliferation of online platforms.

A Google Travel study found that 74% of travelers believe personalized recommendations from travel companies make for a better experience. As a result, today's travelers expect seamless, personalized experiences that cater to their specific preferences and interests.

In addition, the COVID-19 pandemic has sped up the transition to digital technology as businesses try to meet the challenges of travel restrictions and social isolation. That's why, more than ever before, the tourism industry needs to undergo a digital transformation.

In this article, we will look at how digitizing paper processes can transform the tourism industry. Join us as we look at five paper processes that tourism businesses can digitize now.

The Benefits of Digitally Transforming Paper Processes

Streamlining Processes

Digitally transforming paper processes in the tourism industry can streamline operations and improve efficiency. Traditional paper-based processes, such as manually filling out forms, can be time-consuming and prone to errors. By leveraging digital solutions, businesses can automate these processes, freeing time and resources to focus on more strategic initiatives.

For example, the Department of Tourism in the Philippines implemented the Online Accreditation System, which streamlines the accreditation process for tourism-related establishments. This digital platform allows establishments to submit their requirements and documents online, reducing the need for physical visits to the department's office.

Enhancing Customer Experience
Digital transformation can also enhance the customer experience in the tourism industry. By leveraging digital solutions, businesses can provide a more personalized experience for their customers. For instance, implementing a digital booking system can allow customers to easily book their desired accommodations, attractions, and tours online.

In the Philippines, Traveloka, an online travel booking platform, allows customers to book flights, hotels, and activities on one platform. This enhances the customer experience by providing a seamless booking process and helps businesses reach a wider audience.

Saving Time and Resources

Digital transformation can also help businesses save time and resources in the tourism industry. Companies can reduce printing, storage, and physical labor costs by automating manual processes and utilizing digital solutions.

For example, the Bohol Provincial Tourism Office implemented the Digital Bohol Tourism Platform, a centralized platform for tourism-related information and services. This platform allows businesses and tourists to access information about accommodations, attractions, tours, and events, all in one place, reducing the need for physical brochures and flyers.

5 Paper Processes to Digitally Transform

Manual Reservation Management
Manual reservation management is a standard paper process in the tourism industry that can significantly benefit from digital transformation. With the current process, businesses often need help with issues such as overbooking, double bookings, and human errors in data entry. These can lead to negative customer experiences, missed opportunities, and revenue loss.

Fortunately, digital transformation offers solutions to these challenges. By automating reservation management processes, businesses can save time and resources while improving data accuracy and security. One solution that has been proven effective is SafeForm™, a digital form management system offered by UNAWA.

SafeForm™ is a powerful tool enabling businesses to streamline their reservation processes efficiently. With its user-friendly interface and customizable features can be tailored to meet the specific needs of a business. By digitizing paper documents, SafeForm™ ensures greater efficiency and accuracy in reservation management, providing businesses with more time to focus on other essential tasks.

Paper-Based Payment Systems
The traditional cash-based payment system has long been a common practice in tourism. However, this method has limitations, including security issues, inefficiency, and inconvenience. The good news is that digital payment systems have made cashless transactions more accessible and reliable, and the tourism industry can benefit from them.

Digital payment systems have various advantages over traditional cash-based transactions. They offer greater convenience, enhanced security, and improved efficiency, allowing businesses to focus on their core operations instead of worrying about handling cash. With digital payment systems, companies can streamline their financial transactions, save time, and reduce the risk of fraud.

UNAWA's SignSecure™ is a game-changing digital solution that makes e-documents easy, secure, and legally enforceable in the Philippines. With SignSecure™, businesses can securely sign, store, and share electronic documents, making it the perfect solution for companies transitioning to cashless transactions in the tourism industry.

Manual Inventory Management
Managing inventory manually is often a tedious task for businesses in the tourism industry. Using spreadsheets, handwritten notes, and paper documents can lead to errors, inaccuracies, and delays in inventory updates.

The solution to these challenges is digital inventory management systems. These systems provide real-time inventory updates, automate inventory tracking, and offer a centralized database for easy monitoring. Businesses can optimize their inventory management process, reduce costs, and improve customer satisfaction using such systems.

Philippine businesses can use various inventory management tools such as QuickBooks, Zoho Inventory, and DEAR Inventory. These tools provide features like barcode scanning, automated inventory tracking, and real-time updates to help businesses stay on top of their inventory management.

Manual Tourism Management
The tourism industry heavily relies on paper-based processes, including managing tourist guides. Unfortunately, this process can be time-consuming and inefficient, leading to potential delays and errors. However, digitizing this process through tourist guide management systems can revolutionize the tourism industry. These systems can offer features such as real-time updates and streamlined communication between the guide and the tourists.

One notable example is the Taytay Pasaporte, a digital platform launched by the local government unit of Taytay, Palawan. The platform provides tourists with a comprehensive guide to the town, including tourist destinations, events, and local businesses. Through the platform, tourists can also easily book tour guides and create their itineraries in one place. The platform has dramatically improved the tourist experience in Taytay, boosting the local economy.

Manual Report Generation
Generating reports manually can be tedious and time-consuming for any business, including those in the tourism industry. Collecting data, organizing it, and presenting it in a readable format can take hours if not days. With digital report generation systems, businesses can generate reports in minutes with just a few clicks.

These systems offer customizable templates, automated data collection, and real-time updates, making the process more efficient and accurate. Some famous examples of digital report generation tools include Microsoft Power BI, Tableau, and Zoho Reports. By utilizing these tools, businesses can save time and make more informed decisions based on accurate and up-to-date data.

Your Next Step Is With UNAWA
As discussed, the tourism industry can significantly benefit from digital transformation. The five paper processes we highlighted are just some areas where businesses can start their digital transformation journey. By embracing digital solutions, companies can streamline their processes, enhance customer experience, save time and resources, and improve data accuracy and security.

At UNAWA, we understand the challenges businesses face in the tourism industry. That's why we offer solutions such as SafeForm™, Taytay Pasaporte, SignSecure™, and other digital tools to help companies to achieve their digital transformation goals.

Sign up now to learn how we can help you revolutionize your business and stay ahead of the competition.

RJ Gumban April 13, 2023
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